Computer Keyboard Commands List

Posted on 4/18/2019by admin

This article shows all keyboard shortcuts for Microsoft Word. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word on Windows.

Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.

Notes:

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).

Newer versionsOffice 2007 - 2010

In this topic

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this	Press
Go to 'Tell me what you want to do'	Alt+Q
Open	Ctrl+O
Save	Ctrl+S
Close	Ctrl+W
Cut	Ctrl+X
Copy	Ctrl+C
Paste	Ctrl+V
Select all	Ctrl+A
Bold	Ctrl+B
Italic	Ctrl+I
Underline	Ctrl+U
Decrease font size 1 point	Ctrl+[
Increase font size 1 point	Ctrl+]
Center text	Ctrl+E
Left align text	Ctrl+L
Right align text	Ctrl+R
Cancel	Esc
Undo	Ctrl+Z
Re-do	Ctrl+Y
Zoom	Alt+W, Q, then tab in Zoom dialog box to the value you want.

Use the keyboard to move around the ribbon

The ribbon is the strip at the top of Word, organized by tabs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands. You can access every command in Word by using a shortcut.

Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

There are two ways to move through the tabs in the ribbon:

To go to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.
To go directly to a specific tab on the ribbon, use one of the access keys.

Use the access keys

To do this	Press
To use Backstage view, open the File page.	Alt+F
To use themes, colors, and effects, such as page borders, open the Design tab.	Alt+G
To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.	Alt+H
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab .	Alt+M
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.	Alt+N
To work with page margins, page orientation, indentation, and spacing, open Layout tab.	Alt+P
To type a search term for Help content, open 'Tell me' box on ribbon.	Alt+Q, then enter the search term
To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab.	Alt+R
To add a table of contents, footnotes, or a table of citations, open the References tab.	Alt+S
To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.	Alt+W

Use commands on a ribbon by using the keyboard

To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.
To move into the ribbon, press the Down Arrow key. (JAWS refers to this action as a move to the lower ribbon.)
To move between commands, press the Tab key or Shift+Tab.
To move in the group that’s currently selected, press the Down Arrow key.
To move between groups on a ribbon, press Ctrl+Right Arrow or Ctrl+Left Arrow.
Controls on the ribbon are activated in different ways, depending upon the type of control:
- If the selected command is a button, to activate it, press Spacebar or Enter.
- If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.
- If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, use the Up Arrow or Down Arrow key.
- If the selected command is a gallery, to select the command, press Spacebar or Enter. Then, tab through the items.

Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row.

Use access keys when you can see the KeyTips

To use access keys:

Press Alt.
Press the letter shown in the square KeyTip that appears over the ribbon command that you want to use.

Depending on which letter you press, you may be shown additional KeyTips. For example, if you press Alt+F, the Office Backstage opens on the Info page which has a different set of KeyTips. If you then press Alt again, KeyTips appear.

Change focus by using the keyboard instead of a mouse

The following table lists some ways to move the keyboard focus when you're using only the keyboard.

To do this	Press
Select the active tab of the ribbon and activate the access keys.	Alt or F10. Use access keys or arrow keys to move to a different tab.
Move the focus to commands on the ribbon.	Tab or Shift+Tab
Move the focus to each command on the ribbon, forward or backward, respectively.	Tab or Shift+Tab
Move down, up, left, or right, respectively, among the items on the ribbon.	Down Arrow, Up Arrow, Left Arrow, or Right Arrow
Expand or collapse the ribbon.	Ctrl+F1
Display the shortcut menu for a selected item.	Shift+F10
Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane .	F6
Activate a selected command or control on the ribbon.	Spacebar or Enter
Open a selected menu or gallery on the ribbon.	Spacebar or Enter
Finish modifying a value in a control on the ribbon, and move focus back to the document.	Enter
Cycle through floating shapes, such as text boxes or images.	Ctrl+Alt+5, and then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.	Esc

Keyboard shortcut reference for Microsoft Word

Create and edit documents

Create, view, and save documents

To do this	Press
Create a new document.	Ctrl+N
Open a document.	Ctrl+O
Close a document.	Ctrl+W
Split the document window.	Alt+Ctrl+S
Remove the document window split.	Alt+Shift+C or Alt+Ctrl+S
Save a document.	Ctrl+S

Work with Web content

To do this	Press
Insert a hyperlink.	Ctrl+K
Go back one page.	Alt+Left Arrow
Go forward one page.	Alt+Right Arrow
Refresh.	F9

Print and preview documents

To do this	Press
Print a document.	Ctrl+P
Switch to print preview.	Alt+Ctrl+I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	Page Up or Page Down
Move to the first preview page when zoomed out.	Ctrl+Home
Move to the last preview page when zoomed out.	Ctrl+End

Check spelling and review changes in a document

To do this	Press
Insert a comment (in the Revision task pane).	Alt+R, C
Turn change tracking on or off.	Ctrl+Shift+E
Close the Reviewing Pane if it is open.	Alt+Shift+C
Select Review tab on ribbon.	Alt+R, then Down Arrow to move to commands on this tab.
Select Spelling & Grammar	Alt+R, S

Find, replace, and go to specific items in the document

To do this	Press
Open the search box in the Navigation task pane.	Ctrl+F
Replace text, specific formatting, and special items.	Ctrl+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.	Ctrl+G
Switch between the last four places that you have edited.	Alt+Ctrl+Z

Use the keyboard to move around in a document

To move	Press
One character to the left	Left Arrow
One character to the right	Right Arrow
One word to the left	Ctrl+Left Arrow
One word to the right	Ctrl+Right Arrow
One paragraph up	Ctrl+Up Arrow
One paragraph down	Ctrl+Down Arrow
One cell to the left (in a table)	Shift+Tab
One cell to the right (in a table)	Tab
Up one line	Up Arrow
Down one line	Down Arrow
To the end of a line	End
To the beginning of a line	Home
To the top of the window	Alt+Ctrl+Page Up
To the end of the window	Alt+Ctrl+Page Down
Up one screen (scrolling)	Page Up
Down one screen (scrolling)	Page Down
To the top of the next page	Ctrl+Page Down
To the top of the previous page	Ctrl+Page Up
To the end of a document	Ctrl+End
To the beginning of a document	Ctrl+Home
To a previous revision	Shift+F5
After opening a document, to the location you were working in when the document was last closed	Shift+F5

Insert or mark Table of Contents, footnotes, and citations

To do this	Press
Mark a table of contents entry.	Alt+Shift+O
Mark a table of authorities entry (citation).	Alt+Shift+I
Choose citation options	Alt+Shift+F12, Spacebar
Mark an index entry.	Alt+Shift+X
Insert a footnote.	Alt+Ctrl+F
Insert an endnote.	Alt+Ctrl+D
Go to next footnote.	Alt+Shift+>
Go to previous footnote.	Alt+Shift+<
Go to 'Tell me what you want to do' and Smart Lookup.	Alt+Q

Work with documents in different views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you to present two pages of the document side by side, and to use an arrow to move to the next page.

Switch to another view of the document

To do this	Press
Switch to Read Mode view	Alt+W, F
Switch to Print Layout view.	Alt+Ctrl+P
Switch to Outline view.	Alt+Ctrl+O
Switch to Draft view.	Alt+Ctrl+N

Work with headings in Outline view

These shortcuts only apply if a document is in Outline view.

To do this	Press
Promote a paragraph.	Alt+Shift+Left Arrow
Demote a paragraph.	Alt+Shift+Right Arrow
Demote to body text.	Ctrl+Shift+N
Move selected paragraphs up.	Alt+Shift+Up Arrow
Move selected paragraphs down.	Alt+Shift+Down Arrow
Expand text under a heading.	Alt+Shift+Plus Sign
Collapse text under a heading.	Alt+Shift+Minus Sign
Expand or collapse all text or headings.	Alt+Shift+A
Hide or display character formatting.	The slash (/) key on the numeric keypad
Show the first line of text or all text.	Alt+Shift+L
Show all headings with the Heading 1 style.	Alt+Shift+1
Show all headings up to Heading n.	Alt+Shift+n
Insert a tab character.	Ctrl+Tab

Move through the document in Read Mode view

To do this	Press
Go to beginning of document.	Home
Go to end of document.	End
Go to page n.	n (n is the page number you want to go to), Enter
Exit Read mode.	Esc

Edit and move text and graphics

Select text and graphics

Select text by holding down Shift and using the arrow keys to move the cursor

Extend a selection

To do this	Press
Turn extend mode on.	F8
Select the nearest character.	F8, and then press Left Arrow or Right Arrow
Increase the size of a selection.	F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection.	Shift+F8
Turn extend mode off.	Esc
Extend a selection one character to the right.	Shift+Right Arrow
Extend a selection one character to the left.	Shift+Left Arrow
Extend a selection to the end of a word.	Ctrl+Shift+Right Arrow
Extend a selection to the beginning of a word.	Ctrl+Shift+Left Arrow
Extend a selection to the end of a line.	Shift+End
Extend a selection to the beginning of a line.	Shift+Home
Extend a selection one line down.	Shift+Down Arrow
Extend a selection one line up.	Shift+Up Arrow
Extend a selection to the end of a paragraph.	Ctrl+Shift+Down Arrow
Extend a selection to the beginning of a paragraph.	Ctrl+Shift+Up Arrow
Extend a selection one screen down.	Shift+Page Down
Extend a selection one screen up.	Shift+Page Up
Extend a selection to the beginning of a document.	Ctrl+Shift+Home
Extend a selection to the end of a document.	Ctrl+Shift+End
Extend a selection to the end of a window.	Alt+Ctrl+Shift+Page Down
Extend a selection to include the entire document.	Ctrl+A
Select a vertical block of text.	Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode
Extend a selection to a specific location in a document.	F8+arrow keys; press Esc to cancel selection mode

Delete text and graphics

To do this	Press
Delete one character to the left.	Backspace
Delete one word to the left.	Ctrl+Backspace
Delete one character to the right.	Delete
Delete one word to the right.	Ctrl+Delete
Cut selected text to the Office Clipboard.	Ctrl+X
Undo the last action.	Ctrl+Z
Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location).	Ctrl+F3

Copy and move text and graphics

To do this	Press
Open the Office Clipboard	Press Alt+H to move to the Home tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard.	Ctrl+C
Cut selected text or graphics to the Office Clipboard.	Ctrl+X
Paste the most recent addition or pasted item from the Office Clipboard.	Ctrl+V
Move text or graphics once.	F2 (then move the cursor and press Enter)
Copy text or graphics once.	Shift+F2 (then move the cursor and press Enter)
When text or an object is selected, open the Create New Building Block dialog box.	Alt+F3
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.	Shift+F10
Cut to the Spike.	Ctrl+F3
Paste the Spike contents.	Ctrl+Shift+F3
Copy the header or footer used in the previous section of the document.	Alt+Shift+R

Edit and move through tables

Select text and graphics in a table

To do this	Press
Select the next cell's contents.	Tab
Select the preceding cell's contents.	Shift+Tab
Extend a selection to adjacent cells.	Hold down Shift and press an arrow key repeatedly
Select a column.	Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Press Shift+Alt+Page Down to select the column from top to bottom. Press Shift+Alt+Page Up to select the column from bottom to top.
Select an entire row	Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row. From the first cell in the row, press Shift+Alt+End to select the row from left to right. From the last cell in the row, press Shift+Alt+Home to select the row from right to left.
Extend a selection (or block).	Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode
Select an entire table.	Alt+5 on the numeric keypad (with Num Lock off)

Move within a table

To move	Press
To the next cell in a row	Tab
To the previous cell in a row	Shift+Tab
To the first cell in a row	Alt+Home
To the last cell in a row	Alt+End
To the first cell in a column	Alt+Page Up
To the last cell in a column	Alt+Page Down
To the previous row	Up Arrow
To the next row	Down Arrow
Row up	Alt+Shift+Up Arrow
Row down	Alt+Shift+Down Arrow

Insert paragraphs and tab characters in a table

To insert	Press
New paragraphs in a cell	Enter
Tab characters in a cell	Ctrl+Tab

Format characters and paragraphs

Format characters

To do this	Press
Open the Font dialog box to change the formatting of characters.	Ctrl+D
Change the case of letters.	Shift+F3
Format all letters as capitals.	Ctrl+Shift+A
Apply bold formatting.	Ctrl+B
Apply an underline.	Ctrl+U
Underline words but not spaces.	Ctrl+Shift+W
Double-underline text.	Ctrl+Shift+D
Apply hidden text formatting.	Ctrl+Shift+H
Apply italic formatting.	Ctrl+I
Format letters as small capitals.	Ctrl+Shift+K
Apply subscript formatting (automatic spacing).	Ctrl+Equal Sign
Apply superscript formatting (automatic spacing).	Ctrl+Shift+Plus Sign
Remove manual character formatting.	Ctrl+Spacebar
Change the selection to the Symbol font.	Ctrl+Shift+Q

Change or resize the font

To do this	Press
Open the Font dialog box to change the font.	Ctrl+Shift+F
Increase the font size.	Ctrl+Shift+>
Decrease the font size.	Ctrl+Shift+<
Increase the font size by 1 point.	Ctrl+]
Decrease the font size by 1 point.	Ctrl+[

Copy formatting

To do this	Press
Copy formatting from text.	Ctrl+Shift+C
Apply copied formatting to text.	Ctrl+Shift+V

Change paragraph alignment

To do this	Press
Switch a paragraph between centered and left-aligned.	Ctrl+E
Switch a paragraph between justified and left-aligned.	Ctrl+J
Switch a paragraph between right-aligned and left-aligned.	Ctrl+R
Left align a paragraph.	Ctrl+L
Indent a paragraph from the left.	Ctrl+M
Remove a paragraph indent from the left.	Ctrl+Shift+M
Create a hanging indent.	Ctrl+T
Reduce a hanging indent.	Ctrl+Shift+T
Remove paragraph formatting.	Ctrl+Q

Copy and review text formats

To do this	Press
Display nonprinting characters.	Ctrl+Shift+* (asterisk on numeric keypad does not work)
Review text formatting.	Shift+F1 (then click the text with the formatting you want to review)
Copy formats.	Ctrl+Shift+C
Paste formats.	Ctrl+Shift+V

Set line spacing

To do this	Press
Single-space lines.	Ctrl+1
Double-space lines.	Ctrl+2
Set 1.5-line spacing.	Ctrl+5
Add or remove one line space preceding a paragraph.	Ctrl+0 (zero)

Apply styles to paragraphs

To do this	Press
Open Apply Styles task pane.	Ctrl+Shift+S
Open Styles task pane.	Alt+Ctrl+Shift+S
Start AutoFormat.	Alt+Ctrl+K
Apply the Normal style.	Ctrl+Shift+N
Apply the Heading 1 style.	Alt+Ctrl+1
Apply the Heading 2 style.	Alt+Ctrl+2
Apply the Heading 3 style.	Alt+Ctrl+3

To close the Styles task pane

If the Styles task pane is not selected, press F6 to select it.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.

Insert special characters

To insert this	Press
A field	Ctrl+F9
A line break	Shift+Enter
A page break	Ctrl+Enter
A column break	Ctrl+Shift+Enter
An em dash	Alt+Ctrl+Minus Sign (on the numeric keypad)
An en dash	Ctrl+Minus Sign (on the numeric keypad)
An optional hyphen	Ctrl+Hyphen
A nonbreaking hyphen	Ctrl+Shift+Hyphen
A nonbreaking space	Ctrl+Shift+Spacebar
The copyright symbol	Alt+Ctrl+C
The registered trademark symbol	Alt+Ctrl+R
The trademark symbol	Alt+Ctrl+T
An ellipsis	Alt+Ctrl+Period
A single opening quotation mark	Ctrl+`(single quotation mark), `(single quotation mark)
A single closing quotation mark	Ctrl+' (single quotation mark), ' (single quotation mark)
Double opening quotation marks	Ctrl+` (single quotation mark), Shift+' (single quotation mark)
Double closing quotation marks	Ctrl+' (single quotation mark), Shift+' (single quotation mark)
An AutoText entry	Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Insert characters by using character codes

To do this	Press
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down Alt and press X.	The character code, Alt+X
Find out the Unicode character code for the selected character	Alt+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.	Alt+the character code (on the numeric keypad)

Insert and edit objects

Insert an object

Press Alt, N, J, and then J to open the Object dialog box.
Do one of the following.
- Press Down Arrow to select an object type, and then press Enter to create an object.
- Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.

Edit an object

With the cursor positioned to the left of the object in your document, select the object by pressing Shift+Right Arrow.
Press Shift+F10.
Press the Tab key to get to Object name, press Enter, and then press Enter again.

Insert SmartArt graphics

Press and release Alt, N, and then M to select SmartArt.
Press the arrow keys to select the type of graphic that you want.
Press Tab, and then press the arrow keys to select the graphic that you want to insert.
Press Enter.

Insert WordArt

Press and release Alt, N, and then W to select WordArt.
Press the arrow keys to select the WordArt style that you want, and then press Enter.
Type the text that you want.
Press Esc to select the WordArt object, and then use the arrow keys to move the object.
Press Esc again to return to return to the document.

Mail merge and fields

Note: You must press Alt+M, or click Mailings, to use these keyboard shortcuts.

Perform a mail merge

To do this	Press
Preview a mail merge.	Alt+Shift+K
Merge a document.	Alt+Shift+N
Print the merged document.	Alt+Shift+M
Edit a mail-merge data document.	Alt+Shift+E
Insert a merge field.	Alt+Shift+F

Work with fields

To do this	Press
Insert a DATE field.	Alt+Shift+D
Insert a LISTNUM field.	Alt+Ctrl+L
Insert a Page field.	Alt+Shift+P
Insert a TIME field.	Alt+Shift+T
Insert an empty field.	Ctrl+F9
Update linked information in a Microsoft Word source document.	Ctrl+Shift+F7
Update selected fields.	F9
Unlink a field.	Ctrl+Shift+F9
Switch between a selected field code and its result.	Shift+F9
Switch between all field codes and their results.	Alt+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	Alt+Shift+F9
Go to the next field.	F11
Go to the previous field.	Shift+F11
Lock a field.	Ctrl+F11
Unlock a field.	Ctrl+Shift+F11

Language Bar

Set proofing language

Every document has a default language, typically the same default language as your computer's operating system. But If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, it makes it possible for assistive technologies like screen readers to handle them.

To do this	Press
Open the Set Proofing Language dialog box	Alt+R, U, L
Review list of proofing languages	Down Arrow
Set default languages	Alt+R, L

Turn on East Asian Input Method Editors

To do this	Press
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.	Alt+~
Turn Korean Input Method Editor (IME) on 101 keyboard on or off.	Right Alt
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off.	Ctrl+Spacebar

Function key reference

Function keys

To do this	Press
Get Help or visit Office.com.	F1
Move text or graphics.	F2
Repeat the last action.	F4
Choose the Go To command (Home tab).	F5
Go to the next pane or frame.	F6
Choose the Spelling command (Review tab).	F7
Extend a selection.	F8
Update the selected fields.	F9
Show KeyTips.	F10
Go to the next field.	F11
Choose the Save As command.	F12

Shift+Function keys

To do this	Press
Start context-sensitive Help or reveal formatting.	Shift+F1
Copy text.	Shift+F2
Change the case of letters.	Shift+F3
Repeat a Find or Go To action.	Shift+F4
Move to the last change.	Shift+F5
Go to the previous pane or frame (after pressing F6).	Shift+F6
Choose the Thesaurus command (Review tab, Proofing group).	Shift+F7
Reduce the size of a selection.	Shift+F8
Switch between a field code and its result.	Shift+F9
Display a shortcut menu.	Shift+F10
Go to the previous field.	Shift+F11
Choose the Save command.	Shift+F12

Ctrl+Function keys

To do this	Press
Expand or collapse the ribbon.	Ctrl+F1
Choose the Print Preview command.	Ctrl+F2
Cut to the Spike.	Ctrl+F3
Close the window.	Ctrl+F4
Go to the next window.	Ctrl+F6
Insert an empty field.	Ctrl+F9
Maximize the document window.	Ctrl+F10
Lock a field.	Ctrl+F11
Choose the Open command.	Ctrl+F12

Ctrl+Shift+Function keys

To do this	Press
Insert the contents of the Spike.	Ctrl+Shift+F3
Edit a bookmark.	Ctrl+Shift+F5
Go to the previous window.	Ctrl+Shift+F6
Update linked information in a Word source document.	Ctrl+Shift+F7
Extend a selection or block.	Ctrl+Shift+F8, and then press an arrow key
Unlink a field.	Ctrl+Shift+F9
Unlock a field.	Ctrl+Shift+F11
Choose the Print command.	Ctrl+Shift+F12

Alt+Function keys

To do this	Press
Go to the next field.	Alt+F1
Create a new Building Block.	Alt+F3
Exit Word.	Alt+F4
Restore the program window size.	Alt+F5
Move from an open dialog box back to the document, for dialog boxes that support this behavior.	Alt+F6
Find the next misspelling or grammatical error.	Alt+F7
Run a macro.	Alt+F8
Switch between all field codes and their results.	Alt+F9
Display the Selection task pane.	Alt+F10
Display Microsoft Visual Basic code.	Alt+F11

Alt+Shift+Function keys

To do this	Press
Go to the previous field.	Alt+Shift+F1
Choose the Save command.	Alt+Shift+F2
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	Alt+Shift+F9
Display a menu or message for an available action.	Alt+Shift+F10
Choose Table of Contents button in the Table of Contents container when the container is active.	Alt+Shift+F12

Ctrl+Alt+Function keys

To do this	Press
Display Microsoft System Information.	Ctrl+Alt+F1
Choose the Open command.	Ctrl+Alt+F2

This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or AutoText.

If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support.

Find and use keyboard shortcuts

For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+) in Microsoft Word 2010 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

Use the keyboard to expand sections

To expand all sections of the article, press Tab until Show all is selected, and then press Enter. Press Enter again to collapse all sections.
To expand just one section of the article, press Tab until that section heading and plus sign are selected, and then press Enter. Press Enter again to collapse the section.

Search this article

Important: Before you start to search, press Tab until Show All is selected, and then press Enter.

Press Ctrl+F.
The Search dialog box opens, with the cursor ready for you to type.
Type the search text in the box.
Press Enter.

Print this article

To print this topic, press Tab until Show All is selected, press Enter, and then press Ctrl+P.

Microsoft Office basics

Display and use windows

To do this	Press
Switch to the next window.	Alt+Tab
Switch to the previous window.	Alt+Shift+Tab
Close the active window.	Ctrl+W or Ctrl+F4
Restore the size of the active window after you maximize it.	Alt+F5
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.	F6
Move to a task pane from another pane in the program window (counterclockwise direction).	Shift+F6
When more than one window is open, switch to the next window.	Ctrl+F6
Switch to the previous window.	Ctrl+Shift+F6
Maximize or restore a selected window.	Ctrl+F10
Copy a picture of the screen to the Clipboard.	Print Screen
Copy a picture of the selected window to the Clipboard.	Alt+Print Screen

Use dialog boxes

To do this	Press
Move to the next option or option group.	Tab
Move to the previous option or option group.	Shift+Tab
Switch to the next tab in a dialog box.	Ctrl+Tab
Switch to the previous tab in a dialog box.	Ctrl+Shift+Tab
Move between options in an open drop-down list, or between options in a group of options.	Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box.	Spacebar
Select an option; select or clear a check box.	Alt+ the letter underlined in an option
Open a selected drop-down list.	Alt+Down Arrow
Select an option from a drop-down list.	First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box.	Esc
Run the selected command.	Enter

Use edit boxes within dialog boxes

An edit box is a blank box in which you type or paste an entry, such as your user name or the path to a folder.

To do this	Press
Move to the beginning of the entry.	Home
Move to the end of the entry.	End
Move one character to the left or right.	Left Arrow or Right Arrow
Move one word to the left.	Ctrl+Left Arrow
Move one word to the right.	Ctrl+Right Arrow
Select or unselect one character to the left.	Shift+Left Arrow
Select or unselect one character to the right.	Shift+Right Arrow
Select or unselect one word to the left.	Ctrl+Shift+Left Arrow
Select or unselect one word to the right.	Ctrl+Shift+Right Arrow
Select from the insertion point to the beginning of the entry.	Shift+Home
Select from the insertion point to the end of the entry.	Shift+End

Use the Open and Save As dialog boxes

To do this	Press
Display the Open dialog box.	Ctrl+F12 or Ctrl+O
Display the Save As dialog box.	F12
Open the selected folder or file.	Enter
Open the folder one level above the selected folder.	BACKSPACE
Delete the selected folder or file.	DELETE
Display a shortcut menu for a selected item such as a folder or file.	Shift+F10
Move forward through options.	Tab
Move back through options.	Shift+Tab
Open the Look in list.	F4 or Alt+I

Undo and redo actions

To do this	Press
Cancel an action.	Esc
Undo an action.	Ctrl+Z
Redo or repeat an action.	Ctrl+Y

Access and use task panes and galleries

To do this	Press
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)	F6
When a menu is active, move to a task pane. (You may need to press Ctrl+Tab more than once.)	Ctrl+Tab
When a task pane is active, select the next or previous option in the task pane.	Tab or Shift+Tab
Display the full set of commands on the task pane menu.	Ctrl+Spacebar
Perform the action assigned to the selected button.	Spacebar or Enter
Open a drop-down menu for the selected gallery item.	Shift+F10
Select the first or last item in a gallery.	Home or End
Scroll up or down in the selected gallery list.	Page Up or Page Down

Close a task pane

Press F6 to move to the task pane, if necessary.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.

Move a task pane

Press F6 to move to the task pane, if necessary.
Press Ctrl+Spacebar.
Use the arrow keys to select Move, and then press Enter.
Use the arrow keys to move the task pane, and then press Enter.

Resize a task pane

Press F6 to move to the task pane, if necessary.
Press Ctrl+Spacebar.
Use the arrow keys to select Size, and then press Enter.
Use the arrow keys to resize the task pane, and then press Enter.

Access and use available actions

To do this	Press
Display the shortcut menu for the selected item.	Shift+F10
Display the menu or message for an available action or for the AutoCorrect Options button or the Paste options button . If more than one action is present, switch to the next action and display its menu or message.	Alt+Shift+F10
Move between options in a menu of available actions.	Arrow keys
Perform the action for the selected item on a menu of available actions.	Enter
Close the available actions menu or message.	Esc

Tips

You can ask to be notified by a sound whenever an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following:
1. Press Alt+F, T to open Word Options.
2. Press A to select Advanced, and then press Tab to move to the Advanced Options for working with Word .
3. Press Alt+S twice to move to the Provide feedback with sound check box, which is under General, and then press Spacebar.
4. Press Tab repeatedly to select OK, and then press Enter.
  Note: When you select or clear this check box, the setting affects all Office programs that support sound.

Move through the Ribbon

Access any command with a few keystrokes

Access keys let you quickly use a command by pressing a few keys, regardless of where you are in the program. Every command in Word 2010 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:

Press Alt.
The KeyTips are displayed over each feature that is available in the current view.
Press the letter shown in the KeyTip over the feature that you want to use.
Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.
Note: To cancel the action that you are taking and hide the KeyTips, press Alt.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

To do this	Press
Select the active tab of the Ribbon and activate the access keys.	Alt or F10. Press either of these keys again to move back to the document and cancel the access keys.
Move to another tab of the Ribbon.	F10 to select the active tab, and then Left Arrow or Right Arrow
Expand or collapse the Ribbon.	Ctrl+F1
Display the shortcut menu for the selected item.	Shift+F10
Move the focus to select each of the following areas of the window: Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document	F6
Move the focus to each command on the Ribbon, forward or backward, respectively.	Tab or Shift+Tab
Move down, up, left, or right, respectively, among the items on the Ribbon.	Down Arrow, Up Arrow, Left Arrow, or Right Arrow
Activate the selected command or control on the Ribbon.	Spacebar or Enter
Open the selected menu or gallery on the Ribbon.	Spacebar or Enter
Activate a command or control on the Ribbon so you can modify a value.	Enter
Finish modifying a value in a control on the Ribbon, and move focus back to the document.	Enter
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)	F1

Quick reference for Microsoft Word

Work with documents and web pages

Common tasks in Microsoft Word

To do this	Press
Create a nonbreaking space.	Ctrl+Shift+Spacebar
Create a nonbreaking hyphen.	Ctrl+Shift+Hyphen
Make letters bold.	Ctrl+B
Make letters italic.	Ctrl+I
Make letters underline.	Ctrl+U
Decrease font size one value.	Ctrl+Shift+<
Increase font size one value.	Ctrl+Shift+>
Decrease font size 1 point.	Ctrl+[
Increase font size 1 point.	Ctrl+]
Remove paragraph or character formatting.	Ctrl+Spacebar
Copy the selected text or object.	Ctrl+C
Cut the selected text or object.	Ctrl+X
Paste text or an object.	Ctrl+V
Paste special	Ctrl+Alt+V
Paste formatting only	Ctrl+Shift+V
Undo the last action.	Ctrl+Z
Redo the last action.	Ctrl+Y
Open the Word Count dialog box.	Ctrl+Shift+G

Create, view, and save documents

To do this	Press
Create a new document.	Ctrl+N
Open a document.	Ctrl+O
Close a document.	Ctrl+W
Split the document window.	Alt+Ctrl+S
Remove the document window split.	Alt+Shift+C or Alt+Ctrl+S
Save a document.	Ctrl+S

Find, replace, and browse through text

To do this	Press
Open the Navigation task pane (to search document).	Ctrl+F
Repeat find (after closing Find and Replace window).	Alt+Ctrl+Y
Replace text, specific formatting, and special items.	Ctrl+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.	Ctrl+G
Switch between the last four places that you have edited.	Alt+Ctrl+Z
Open a list of browse options. Press the arrow keys to select an option, and then press Enter to browse through a document by using the selected option.	Alt+Ctrl+Home
Move to the previous browse object (set in browse options).	Ctrl+Page Up
Move to the next browse object (set in browse options).	Ctrl+Page Down

Switch to another view

To do this	Press
Switch to Print Layout view.	Alt+Ctrl+P
Switch to Outline view.	Alt+Ctrl+O
Switch to Draft view.	Alt+Ctrl+N

Use Outline view

To do this	Press
Promote a paragraph.	Alt+Shift+Left Arrow
Demote a paragraph.	Alt+Shift+Right Arrow
Demote to body text.	Ctrl+Shift+N
Move selected paragraphs up.	Alt+Shift+Up Arrow
Move selected paragraphs down.	Alt+Shift+Down Arrow
Expand text under a heading.	Alt+Shift+PLUS SIGN
Collapse text under a heading.	Alt+Shift+Minus Sign
Expand or collapse all text or headings.	Alt+Shift+A
Hide or display character formatting.	The slash (/) key on the numeric keypad
Show the first line of body text or all body text.	Alt+Shift+L
Show all headings with the Heading 1 style.	Alt+Shift+1
Show all headings up to Heading n.	Alt+Shift+n
Insert a tab character.	Ctrl+Tab

Print and preview documents

To do this	Press
Print a document.	Ctrl+P
Switch to print preview.	Alt+Ctrl+I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	Page Up or Page Down
Move to the first preview page when zoomed out.	Ctrl+Home
Move to the last preview page when zoomed out.	Ctrl+End

Review documents

To do this	Press
Insert a comment.	Alt+Ctrl+M
Turn change tracking on or off.	Ctrl+Shift+E
Close the Reviewing Pane if it is open.	Alt+Shift+C

Use the Full Screen Reading view

Note: Some screen readers may not be compatible with Full Screen Reading view.

To do this	Press
Go to beginning of document.	Home
Go to end of document.	End
Go to page n.	n, Enter
Exit reading layout view.	Esc

Insert references, footnotes, and endnotes

To do this	Press
Mark a table of contents entry.	Alt+Shift+O
Mark a table of authorities entry (citation).	Alt+Shift+I
Choose citation options	Alt+Shift+F12, Spacebar
Mark an index entry.	Alt+Shift+X
Insert a footnote.	Alt+Ctrl+F
Insert an endnote.	Alt+Ctrl+D

Work with web pages

To do this	Press
Insert a hyperlink.	Ctrl+K
Go back one page.	Alt+Left Arrow
Go forward one page.	Alt+Right Arrow
Refresh.	F9

Edit and move text and graphics

Delete text and graphics

To do this	Press
Delete one character to the left.	BACKSPACE
Delete one word to the left.	Ctrl+BACKSPACE
Delete one character to the right.	DELETE
Delete one word to the right.	Ctrl+DELETE
Cut selected text to the Office Clipboard.	Ctrl+X
Undo the last action.	Ctrl+Z
Cut to the Spike.	Ctrl+F3

Copy and move text and graphics

To do this	Press
Open the Office Clipboard	Press Alt+H to move to the Home tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard.	Ctrl+C
Cut selected text or graphics to the Office Clipboard.	Ctrl+X
Paste the most recent addition or pasted item from the Office Clipboard.	Ctrl+V
Move text or graphics once.	F2 (then move the cursor and press Enter)
Copy text or graphics once.	Shift+F2 (then move the cursor and press Enter)
When text or an object is selected, open the Create New Building Block dialog box.	Alt+F3
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.	Shift+F10
Cut to the Spike.	Ctrl+F3
Paste the Spike contents.	Ctrl+Shift+F3
Copy the header or footer used in the previous section of the document.	Alt+Shift+R

Insert special characters

To insert this	Press
A field	Ctrl+F9
A line break	Shift+Enter
A page break	Ctrl+Enter
A column break	Ctrl+Shift+Enter
An em dash	Alt+Ctrl+Minus Sign
An en dash	Ctrl+Minus Sign
An optional hyphen	Ctrl+Hyphen
A nonbreaking hyphen	Ctrl+Shift+Hyphen
A nonbreaking space	Ctrl+Shift+Spacebar
The copyright symbol	Alt+Ctrl+C
The registered trademark symbol	Alt+Ctrl+R
The trademark symbol	Alt+Ctrl+T
An ellipsis	Alt+Ctrl+Period
A single opening quotation mark	Ctrl+`(single quotation mark), `(single quotation mark)
A single closing quotation mark	Ctrl+' (single quotation mark), ' (single quotation mark)
Double opening quotation marks	Ctrl+` (single quotation mark), Shift+' (single quotation mark)
Double closing quotation marks	Ctrl+' (single quotation mark), Shift+' (single quotation mark)
An AutoText entry	Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Use character codes to insert characters

To do this	Press
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down Alt and press X.	The character code, Alt+X
Find out the Unicode character code for the selected character	Alt+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.	Alt+the character code (on the numeric keypad)

Select text and graphics

Select text by holding down Shift and using the arrow keys to move the cursor.

Extend a selection

To do this	Press
Turn extend mode on.	F8
Select the nearest character.	F8, and then press Left Arrow or Right Arrow
Increase the size of a selection.	F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection.	Shift+F8
Turn extend mode off.	Esc
Extend a selection one character to the right.	Shift+Right Arrow
Extend a selection one character to the left.	Shift+Left Arrow
Extend a selection to the end of a word.	Ctrl+Shift+Right Arrow
Extend a selection to the beginning of a word.	Ctrl+Shift+Left Arrow
Extend a selection to the end of a line.	Shift+End
Extend a selection to the beginning of a line.	Shift+Home
Extend a selection one line down.	Shift+Down Arrow
Extend a selection one line up.	Shift+Up Arrow
Extend a selection to the end of a paragraph.	Ctrl+Shift+Down Arrow
Extend a selection to the beginning of a paragraph.	Ctrl+Shift+Up Arrow
Extend a selection one screen down.	Shift+Page Down
Extend a selection one screen up.	Shift+Page Up
Extend a selection to the beginning of a document.	Ctrl+Shift+Home
Extend a selection to the end of a document.	Ctrl+Shift+End
Extend a selection to the end of a window.	Alt+Ctrl+Shift+Page Down
Extend a selection to include the entire document.	Ctrl+A
Select a vertical block of text.	Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode
Extend a selection to a specific location in a document.	F8+arrow keys; press Esc to cancel selection mode

Select text and graphics in a table

To do this	Press
Select the next cell's contents.	Tab
Select the preceding cell's contents.	Shift+Tab
Extend a selection to adjacent cells.	Hold down Shift and press an arrow key repeatedly
Select a column.	Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Press Shift+Alt+Page Down to select the column from top to bottom. Press Shift+Alt+Page Up to select the column from bottom to top.
Extend a selection (or block).	Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode
Select an entire table.	Alt+5 on the numeric keypad (with NUM LOCK off)

Move through your document

To move	Press
One character to the left	Left Arrow
One character to the right	Right Arrow
One word to the left	Ctrl+Left Arrow
One word to the right	Ctrl+Right Arrow
One paragraph up	Ctrl+Up Arrow
One paragraph down	Ctrl+Down Arrow
One cell to the left (in a table)	Shift+Tab
One cell to the right (in a table)	Tab
Up one line	Up Arrow
Down one line	Down Arrow
To the end of a line	End
To the beginning of a line	Home
To the top of the window	Alt+Ctrl+Page Up
To the end of the window	Alt+Ctrl+Page Down
Up one screen (scrolling)	Page Up
Down one screen (scrolling)	Page Down
To the top of the next page	Ctrl+Page Down
To the top of the previous page	Ctrl+Page Up
To the end of a document	Ctrl+End
To the beginning of a document	Ctrl+Home
To a previous revision	Shift+F5
After opening a document, to the location you were working in when the document was last closed	Shift+F5

Move around in a table

To move	Press
To the next cell in a row	Tab
To the previous cell in a row	Shift+Tab
To the first cell in a row	Alt+Home
To the last cell in a row	Alt+End
To the first cell in a column	Alt+Page Up
To the last cell in a column	Alt+Page Down
To the previous row	Up Arrow
To the next row	Down Arrow
Row up	Alt+Shift+Up Arrow
Row down	Alt+Shift+Down Arrow

Insert paragraphs and tab characters in a table

To insert	Press
New paragraphs in a cell	Enter
Tab characters in a cell	Ctrl+Tab

Use Overtype mode

To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:

Press Alt+F, T to open Word Options.
Press A to select ADVANCED, and then press Tab.
Press Alt+O to move to the Use the Insert key to control overtype mode check box.
Press the Spacebar to select the check box, and then press Enter.

To turn Overtype mode on or off, press INSERT.

Format characters and paragraphs

Copy formatting

To do this	Press
Copy formatting from text.	Ctrl+Shift+C
Apply copied formatting to text.	Ctrl+Shift+V

Change or resize the font

Note: The following keyboard shortcuts do not work in Full Screen Reading mode.

To do this	Press
Open the Font dialog box to change the font.	Ctrl+Shift+F
Increase the font size.	Ctrl+Shift+>
Decrease the font size.	Ctrl+Shift+<
Increase the font size by 1 point.	Ctrl+]
Decrease the font size by 1 point.	Ctrl+[

Apply character formats

To do this	Press
Open the Font dialog box to change the formatting of characters.	Ctrl+D
Change the case of letters.	Shift+F3
Format all letters as capitals.	Ctrl+Shift+A
Apply bold formatting.	Ctrl+B
Apply an underline.	Ctrl+U
Underline words but not spaces.	Ctrl+Shift+W
Double-underline text.	Ctrl+Shift+D
Apply hidden text formatting.	Ctrl+Shift+H
Apply italic formatting.	Ctrl+I
Format letters as small capitals.	Ctrl+Shift+K
Apply subscript formatting (automatic spacing).	Ctrl+Equal Sign
Apply superscript formatting (automatic spacing).	Ctrl+Shift+PLUS SIGN
Remove manual character formatting.	Ctrl+Spacebar
Change the selection to the Symbol font.	Ctrl+Shift+Q

View and copy text formats

To do this	Press
Display nonprinting characters.	Ctrl+Shift+* (asterisk on numeric keypad does not work)
Review text formatting.	Shift+F1 (then click the text with the formatting you want to review)
Copy formats.	Ctrl+Shift+C
Paste formats.	Ctrl+Shift+V

Set the line spacing

To do this	Press
Single-space lines.	Ctrl+1
Double-space lines.	Ctrl+2
Set 1.5-line spacing.	Ctrl+5
Add or remove one line space preceding a paragraph.	Ctrl+0 (zero)

Align paragraphs

To do this	Press
Switch a paragraph between centered and left-aligned.	Ctrl+E
Switch a paragraph between justified and left-aligned.	Ctrl+J
Switch a paragraph between right-aligned and left-aligned.	Ctrl+R
Left align a paragraph.	Ctrl+L
Indent a paragraph from the left.	Ctrl+M
Remove a paragraph indent from the left.	Ctrl+Shift+M
Create a hanging indent.	Ctrl+T
Reduce a hanging indent.	Ctrl+Shift+T
Remove paragraph formatting.	Ctrl+Q

Apply paragraph styles

To do this	Press
Open Apply Styles task pane.	Ctrl+Shift+S
Open Styles task pane.	Alt+Ctrl+Shift+S
Start AutoFormat.	Alt+Ctrl+K
Apply the Normal style.	Ctrl+Shift+N
Apply the Heading 1 style.	Alt+Ctrl+1
Apply the Heading 2 style.	Alt+Ctrl+2
Apply the Heading 3 style.	Alt+Ctrl+3

Close the Styles task pane

If the Styles task pane is not selected, press F6 to select it.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.

Insert and edit objects

Insert an object

Press Alt, N, J, and then J to open the Object dialog box.
Do one of the following.
- Press Down Arrow to select an object type, and then press Enter to create an object.
- Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.

Edit an object

With the cursor positioned to the left of the object in your document, select the object by pressing Shift+Right Arrow.
Press Shift+F10.
Press the Tab key to get to Object name, press Enter, and then press Enter again.

Insert SmartArt graphics

Press and release Alt, N, and then M to select SmartArt.
Press the arrow keys to select the type of graphic that you want.
Press Tab, and then press the arrow keys to select the graphic that you want to insert.
Press Enter.

Insert WordArt

Press and release Alt, N, and then W to select WordArt.
Press the arrow keys to select the WordArt style that you want, and then press Enter.
Type the text that you want.
Press Esc to select the WordArt object, and then use the arrow keys to move the object.
Press Esc again to return to return to the document.

Mail merge and fields

Perform a mail merge

Note: You must be on the Mailings tab to use these keyboard shortcuts.

To do this	Press
Preview a mail merge.	Alt+Shift+K
Merge a document.	Alt+Shift+N
Print the merged document.	Alt+Shift+M
Edit a mail-merge data document.	Alt+Shift+E
Insert a merge field.	Alt+Shift+F

Work with fields

To do this	Press
Insert a DATE field.	Alt+Shift+D
Insert a LISTNUM field.	Alt+Ctrl+L
Insert a PAGE field.	Alt+Shift+P
Insert a TIME field.	Alt+Shift+T
Insert an empty field.	Ctrl+F9
Update linked information in a Microsoft Word source document.	Ctrl+Shift+F7
Update selected fields.	F9
Unlink a field.	Ctrl+Shift+F9
Switch between a selected field code and its result.	Shift+F9
Switch between all field codes and their results.	Alt+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	Alt+Shift+F9
Go to the next field.	F11
Go to the previous field.	Shift+F11
Lock a field.	Ctrl+F11
Unlock a field.	Ctrl+Shift+F11

Language bar

Handwriting recognition

To do this	Press
Switch between languages or keyboard layouts.	Left Alt+Shift
Display a list of correction alternatives.	+C
Turn handwriting on or off.	+H
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.	Alt+~
Turn Korean IME on 101 keyboard on or off.	Right Alt
Turn Chinese IME on 101 keyboard on or off.	Ctrl+Spacebar

Tips

You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
The Windows logo key is available on the bottom row of keys on most keyboards.

Function key reference

Function keys

To do this	Press
Get Help or visit Microsoft Office.com.	F1
Move text or graphics.	F2
Repeat the last action.	F4
Choose the Go To command (Home tab).	F5
Go to the next pane or frame.	F6
Choose the Spelling command (Review tab).	F7
Extend a selection.	F8
Update the selected fields.	F9
Show KeyTips.	F10
Go to the next field.	F11
Choose the Save As command.	F12

Shift+Function key

To do this	Press
Start context-sensitive Help or reveal formatting.	Shift+F1
Copy text.	Shift+F2
Change the case of letters.	Shift+F3
Repeat a Find or Go To action.	Shift+F4
Move to the last change.	Shift+F5
Go to the previous pane or frame (after pressing F6).	Shift+F6
Choose the Thesaurus command (Review tab, Proofing group).	Shift+F7
Reduce the size of a selection.	Shift+F8
Switch between a field code and its result.	Shift+F9
Display a shortcut menu.	Shift+F10
Go to the previous field.	Shift+F11
Choose the Save command.	Shift+F12

Ctrl+Function key

To do this	Press
Expand or collapse the Ribbon.	Ctrl+F1
Choose the Print Preview command.	Ctrl+F2
Cut to the Spike.	Ctrl+F3
Close the window.	Ctrl+F4
Go to the next window.	Ctrl+F6
Insert an empty field.	Ctrl+F9
Maximize the document window.	Ctrl+F10
Lock a field.	Ctrl+F11
Choose the Open command.	Ctrl+F12

Ctrl+Shift+Function key

To do this	Press
Insert the contents of the Spike.	Ctrl+Shift+F3
Edit a bookmark.	Ctrl+Shift+F5
Go to the previous window.	Ctrl+Shift+F6
Update linked information in an Word 2010 source document.	Ctrl+Shift+F7
Extend a selection or block.	Ctrl+Shift+F8, and then press an arrow key
Unlink a field.	Ctrl+Shift+F9
Unlock a field.	Ctrl+Shift+F11
Choose the Print command.	Ctrl+Shift+F12

Alt+Function key

To do this	Press
Go to the next field.	Alt+F1
Create a new Building Block.	Alt+F3
Exit Word 2010.	Alt+F4
Restore the program window size.	Alt+F5
Move from an open dialog box back to the document, for dialog boxes that support this behavior.	Alt+F6
Find the next misspelling or grammatical error.	Alt+F7
Run a macro.	Alt+F8
Switch between all field codes and their results.	Alt+F9
Display the Selection and Visibility task pane.	Alt+F10
Display Microsoft Visual Basic code.	Alt+F11

Alt+Shift+Function key

To do this	Press
Go to the previous field.	Alt+Shift+F1
Choose the Save command.	Alt+Shift+F2
Display the Research task pane.	Alt+Shift+F7
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	Alt+Shift+F9
Display a menu or message for an available action.	Alt+Shift+F10
Choose Table of Contents button in the Table of Contents container when the container is active.	Alt+Shift+F12

Ctrl+Alt+Function key

To do this	Press
Display Microsoft System Information.	Ctrl+Alt+F1
Choose the Open command.	Ctrl+Alt+F2

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

I'm constantly gathering information about Excel shortcuts and hotkeys. Some time ago I started documenting and writing down (what is growing to be) an extremely comprehensive list of Excel shortcuts and hotkeys.

Now, you can get the most recent version of this Cheat Sheet for free. The current version includes more than 350 entries/shortcuts.

I update this list of keyboard shortcuts from time to time. If you want to learn more about keyboard shortcuts, including how to find them and how to create custom shortcuts, please refer to this blog post.

Why am I sharing this with you?

I created Power Spreadsheets to share what I'm constantly learning about Excel. I hope that this Cheat Sheet helps you improve your Excel skills and become even more efficient and productive.

This PDF Cheat Sheet is free. Just enter your email address below to get access to Excel Shortcuts and Hotkeys: The Power Spreadsheets Cheat Sheet now! Also, since I will include more keyboard shortcuts in the future, you'll be notified as soon as I release a new version of the cheat sheet.

As a side-note, one advantage of getting the PDF file by entering your email address above is that you can later bring the keyboard shortcuts from the PDF file into Excel in order to re-arrange them according to your preferences. For these purposes, you can use any of these methods to methods to convert PDF files to Excel. You can also implement these methods using VBA.

If, despite of the advantages of signing up for the free Power Spreadsheets Newsletter you don't want to get Excel Shortcuts and Hotkeys: The Power Spreadsheets Cheat Sheet, you can still check out these keyboard shortcuts. I list them in the tables below. Please use the following table of contents to navigate to the category of keyboard shortcuts that interests you:

Excel Keyboard Shortcuts: Charts And Graphs

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description	Additional Comments
Alt + F1	Create an embedded chart using currently selected data
Alt + JA	(1) In Excel 2013 and later, go to Format tab of the Ribbon (when active); or (2) In Excel 2007 and 2010, go to Layout tab of the Ribbon (when active)
Alt + JC	Go to Design tab of the Ribbon (when active)
Alt + JC + A	In Excel 2013 and later, expand Add Chart Element drop-down menu
Alt + N + B	Insert Bar Chart
Alt + N + C	Insert Column Chart
Alt + N + N	Insert Line Chart
Alt + N + Q	Insert Pie or Doughnut Chart
Alt + N + R	In Excel 2013 and later, Recommended Charts
Alt + N + SD	In Excel 2013 and later, Insert Combo Chart
Alt + N + X	Insert Text Box
F11	Create a chart in a separate Chart sheet using currently selected data

Excel Keyboard Shortcuts: Data

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description
(Ctrl + Alt + V) + B	Paste special, skipping blanks	When skipping blanks, existing values in the destination are not replaced by blanks in the source data
(Ctrl + Alt + V) + C	Paste cell comments
(Ctrl + Alt + V) + D	Paste special, performing an addition	Adds the value in the clipboard to the value(s) in the destination cells
(Ctrl + Alt + V) + E	Alt + H + V + T	Transpose when pasting
(Ctrl + Alt + V) + H	Alt + H + V + K	Paste all, keeping source formatting
(Ctrl + Alt + V) + I	Paste special, performing a division	Divides the value(s) in the destination cells by the value in the clipboard
(Ctrl + Alt + V) + M	Paste special, performing a multiplication	Multiplies the value(s) in the destination cells by the value in the clipboard
(Ctrl + Alt + V) + N	Paste data validation
(Ctrl + Alt + V) + S	Paste special, performing a subtraction	Subtracts the value in the clipboard from the value(s) in the destination cell(s)
(Ctrl + Alt + V) + U	Alt + H + V + A	Paste values and number formatting
(Ctrl + Alt + V) + V	Alt + H + V + V	Paste values
(Ctrl + Alt + V) + X	Alt + H + V + B	Paste all, except borders
Alt + A + M	Displays the Remove Duplicates dialog box
Alt + A + W + G	Display the Goal Seek dialog box
Alt + A + W + S	Display the Scenario Manager dialog box
Alt + A + W + T	Display the Data Table dialog box
Alt + Enter	Start new line within cell
Alt + H + C + P	Display the Copy as Picture dialog
Alt + H + E + A	Clear all
Alt + H + E + L	Clear hyperlinks
Alt + H + E + M	Clear comments
Alt + H + E + R	Remove hyperlinks
Alt + H + FI + A	Display the Fill Across Worksheets dialog box
Alt + H + FI + J	Fill justify
Alt + H + FI + L	Fill left as follows: (1) Copy right-most cell of a selected range into cells to the left; or (2) Copy from right cell into active cell
Alt + H + FI + S	Display the Series dialog box
Alt + H + FI + U	Fill up as follows: (1) Copy lower cell of a selected range into cells above; or (2) Copy from cell below into active cell
Alt + H + FO	Display the Clipboard task pane
Alt + H + V + E	Paste values, keeping source formatting
Alt + H + V + I	Paste linked picture
Alt + H + V + U	Paste picture
Alt + R + A	Show all comments
Alt + R + D	Delete comment
Backspace	(1) Within Formula Bar or cell (in cell-editing mode), deletes 1 character to the left or deletes the selection (if any); or (2) When not in cell-editing mode, clears the contents of selected/active cell(s)
Ctrl + '	Ctrl + Shift + '	Copy formula/text from cell above into active cell or Formula Bar
Ctrl + '	Copy values/text from cell above into active cell or Formula Bar
Ctrl + ;	Enter current date
Ctrl + Alt + V	Alt + H + V + S	Display the Paste Special dialog box	There must be data in the Clipboard for command to be available
Ctrl + C	Ctrl + Insert	Alt + H + C + C	Copy
Ctrl + D	Alt + H + FI + D	Fill down as follows: (1) Copy top cell of a selected range into cells below; or (2) Copy from cell above into active cell
Ctrl + Delete	Delete to the end of current line
Ctrl + E	Alt + H + FI + F	Flash Fill
Ctrl + Enter	(1) Enter current entry in selected range and stay in same active cell; or (2) Complete cell entry and stay in same active cell
Ctrl + K	(1) Within a cell without hyperlinks, display the Insert Hyperlink dialog box; or (2) Within a cell with a hyperlink, display the Edit Hyperlink dialog box
Ctrl + Q	Expand the Quick Analysis tool
Ctrl + R	Alt + H + FI + R	Fill right as follows: (1) Copy left-most cell of a selected range into cells to the right; or (2) Copy from left cell into active cell
Ctrl + Shift + :	Enter current time
Ctrl + Shift + :	Enter current time
Ctrl + V	Alt + H + V + P	Paste	Pastes at the insertion point and replaces any selection. There must be data in the Clipboard for command to be available
Ctrl + X	Alt + H + X	Cut
Delete	Alt + H + E + C	Clear contents of the selected/active cell(s)
Delete	Within Formula Bar or cell (in cell-editing mode), deletes 1 character to the right or deletes the selection (if any)
Enter	(1) Within cell or Formula Bar, complete cell entry and (by default) go to cell below; or (2) Within an AutoFilter list, filter the list using the selected item	Enter is also under the Navigation and Selection category
Esc	Within cell of Formula Bar, cancel entry	Esc is also under the Navigation and Selection category
F2	Edit active cell	Positions the insertion point at the end of cell contents. When Allow editing directly in cells is turned off, moves the insertion point to the Formula Bar
F7	Display the Spelling dialog box
Right Mouse Button + E	When a row or column is selected, insert copied or cut cells
Shift + Enter	Within cell of Formula Bar, complete cell entry and (by default) go to the cell above
Shift + F10 + m	Insert or delete cell comment
Shift + F2	Insert or edit a cell comment
Shift + F7	Display the Thesaurus dialog box or task pane
Shift + Tab	(1) Complete cell entry and move one cell to the left in a worksheet or to previous unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete entry and move one cell to the left or to previous unlocked cell	Shift + Tab is also under the Navigation and Selection and Formulas and Functions categories
Tab	(1) Complete cell entry and move one cell to the right in a worksheet or to next unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete entry and move one cell to the right or to next unlocked cell	Tab is also under the Navigation and Selection and Formulas and Functions categories

Excel Keyboard Shortcuts: Display

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description
Alt	F10	Turn key tips (Ribbon keyboard shortcuts) On or Off	Alt is also under the Navigation and Selection category
Alt + W + F + F	Freeze Panes
Alt + W + I	Page Break Preview
Alt + W + L	Normal View
Alt + W + Q	Display the Zoom dialog box
Alt + W + VG	View/hide gridlines
Ctrl + `	Toggle between (1) displaying cell values and (2) displaying formulas in worksheet
Ctrl + 6	Alternate between hiding and showing object(s)
Ctrl + F1	Expand or collapse the Ribbon
Ctrl + F10	Maximize/restore current selected workbook window
Ctrl + Scroll Mouse Wheel	Zoom in/out
Ctrl + Shift + U	Toggle between expanding and collapsing the Formula Bar

Excel Keyboard Shortcuts: Format

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description
(Ctrl + Alt + V) + G	Alt + H + V + G	Paste merging conditional formatting of the destination and source ranges	The Paste all merging conditional formats option is only enabled when copying a range that contains conditional formatting
(Ctrl + Alt + V) + T	Alt + H + V + R	Paste format
(Ctrl + Alt + V) + W	Alt + H + V + W	Paste column widths
Alt + '	Display the Style dialog box
Alt + B	Within Border tab of Format Cells dialog box, add/remove bottom border
Alt + D	Within Border tab of Format Cells dialog box, add/remove downward diagonal border
Alt + H	Within Border tab of Format Cells dialog box and when more than 1 row is selected, add/remove horizontal interior border
Alt + H + 0	Increase the number of decimals displayed
Alt + H + 3 + D	Apply or remove double underlining
Alt + H + 5	Decrease indent
Alt + H + 5	Decrease indent
Alt + H + 6	Increase indent
Alt + H + 6	Increase indent
Alt + H + 9	Decrease the number of decimals displayed
Alt + H + AB	Align text to the bottom of the cell
Alt + H + AC	Align text to the center (between left and right) of the cell
Alt + H + AL	Align text to the left of the cell
Alt + H + AM	Align text to the middle (between the top and the bottom) of the cell
Alt + H + AN	Choose accounting format
Alt + H + AN + M	Display the Format Cells dialog box with the Number tab and the Accounting category selected
Alt + H + AR	Align text to the right of the cell
Alt + H + AT	Align text to the top of the cell
Alt + H + B	Expand Borders drop-down menu
Alt + H + B + A	All Borders
Alt + H + B + B	Bottom double border
Alt + H + B + C	Top and thick bottom border
Alt + H + B + D	Top and bottom border
Alt + H + B + E	Erase border
Alt + H + B + G	Draw border grid
Alt + H + B + H	Thick bottom border
Alt + H + B + I	Choose border line color
Alt + H + B + L	Left Border
Alt + H + B + M	Display the Format Cells dialog box with the Border tab selected
Alt + H + B + N	Ctrl + Shift + -	No Border
Alt + H + B + O	Bottom Border
Alt + H + B + P	Top Border
Alt + H + B + R	Right Border
Alt + H + B + S	Ctrl + Shift + 7	Outside border
Alt + H + B + T	Thick box border
Alt + H + B + U	Top and double bottom border
Alt + H + B + W	Draw border
Alt + H + B + Y	Choose border line style
Alt + H + E + F	Clear formatting
Alt + H + FC	Choose font color
Alt + H + FC	Expand Font Color drop-down menu
Alt + H + FF	Change the font face
Alt + H + FG	Increase font size one point
Alt + H + FG	Increase the font size by 1 point
Alt + H + FK	Decrease font size one point
Alt + H + FK	Decrease the font size by 1 point
Alt + H + FM	Display the Format Cells dialog box with the Number tab selected
Alt + H + FN	Display the Format Cells dialog box with the Font tab selected
Alt + H + FP	Activate the Format Painter
Alt + H + FQ + D	Rotate text down
Alt + H + FQ + L	Rotate text in an angle clockwise
Alt + H + FQ + M	Alt + H + FA	Display the Format Cells dialog box with the Alignment tab selected
Alt + H + FQ + O	Rotate text in an angle counterclockwise
Alt + H + FQ + U	Rotate text up
Alt + H + FQ + V	Rotate text so that it is vertical
Alt + H + FS	Change the font size
Alt + H + H	Expand Fill Color drop-down menu
Alt + H + H + N	Apply no fill color to current cell selection
Alt + H + J	Expand the Cell Styles menu
Alt + H + J + M	Display the Merge Styles dialog box to merge (copy) cell styles from another workbook
Alt + H + J + N	Display the Style dialog box to create a new cell style
Alt + H + K	Format number with a thousands comma (,) separator
Alt + H + L + C + E	Clear conditional formatting rules from entire worksheet
Alt + H + L + C + P	Clear conditional formatting rules from selected PivotTable	This option is only active when the active cell is within a PivotTable
Alt + H + L + C + S	Clear conditional formatting rules from selected cells
Alt + H + L + C + T	Clear conditional formatting rules from selected table	This option is only active when the active cell is within a table
Alt + H + L + D	Expand the menu to set a conditional formatting rule using data bars with gradient or solid fill
Alt + H + L + D + M	Alt + H + L + S + M	Alt + H + L + I + M	Display the New Conditional Formatting Rule dialog box, with the Format all cells based on their values rule type selected
Alt + H + L + H + A	Display the A Data Occurring dialog box to conditionally format cells whose date occurs within the time period set in the rule
Alt + H + L + H + B	Display the Between dialog box to conditionally format cells whose value is between the values set in the rule
Alt + H + L + H + D	Display the Duplicate Values dialog box to conditionally format cells with duplicate or unique values in the selected cell range
Alt + H + L + H + E	Display the Equal To dialog box to conditionally format cells whose value is equal to the value set in the rule
Alt + H + L + H + G	Display the Greater Than dialog box to conditionally format cells whose value is greater than the value set in the rule
Alt + H + L + H + L	Display the Less Than dialog box to conditionally format cells whose value is less than the value set in the rule
Alt + H + L + H + M	Display the New Conditional Formatting Rule dialog box, with the Format only cells that contain rule type selected
Alt + H + L + H + T	Display the Text That Contains dialog box to conditionally format cells whose text contains the text set in the rule
Alt + H + L + I	Expand the menu to set a conditional formatting rule using icon sets
Alt + H + L + N	Display the New Conditional Formatting Rule dialog box
Alt + H + L + R	Display the Conditional Formatting Rules Manager
Alt + H + L + S	Expand the menu to set a conditional formatting rule using color scales
Alt + H + L + T + A	Display the Above Average dialog box to conditionally format cells that are above the average in the selected cell range
Alt + H + L + T + B	Display the Bottom 10 Items dialog box to conditionally format cells that rank within the bottom values in the selected cell range
Alt + H + L + T + M	Display the New Conditional Formatting Rule dialog box, with the Format only top or bottom ranked values rule type selected
Alt + H + L + T + O	Display the Bottom 10% dialog box to conditionally format cells that rank within a certain bottom percentile in the selected cell range
Alt + H + L + T + P	Display the Top 10% dialog box to conditionally format cells that rank within a certain top percentile in the selected cell range
Alt + H + L + T + T	Display the Top 10 Items dialog box to conditionally format cells that rank within the top values in the selected cell range
Alt + H + L + T + V	Display the Below Average dialog box to conditionally format cells that are below the average in the selected cell range
Alt + H + M + A	Merge across cells	The selected cells in the same row are merged
Alt + H + M + M	Merge cells
Alt + H + M + U	Unmerge cells
Alt + H + N	Choose number format
Alt + H + O + A	Auto-fit row height
Alt + H + O + H	Display the Row Height dialog box
Alt + H + O + I	Auto-fit column width
Alt + H + O + W	Display the Column Width dialog box
Alt + H + T	Expand Format as Table drop-down menu
Alt + H + T	Expand the Format as Table menu
Alt + H + T + N	Display the New Table Style dialog box
Alt + H + T + P	Display the New PivotTable Style dialog box
Alt + H + W	Wrap text
Alt + L	Within Border tab of Format Cells dialog box, add/remove left border
Alt + R	Within Border tab of Format Cells dialog box, add/remove right border
Alt + T	Within Border tab of Format Cells dialog box, add/remove top border
Alt + V	Within Border tab of Format Cells dialog box and when more than 1 column is selected, add/remove vertical interior border
Ctrl + 1	Alt + H + O + E	Display Format Cells dialog box
Ctrl + 5	Apply or remove strikethrough formatting
Ctrl + B	Ctrl + 2	Alt + H + 1	Apply or remove bold formatting
Ctrl + I	Ctrl + 3	Alt + H + 2	Apply or remove italic formatting
Ctrl + Shift + !	Apply number format	Default settings are: (1) 2 decimal places, (2) 1000 separator, and (3) minus (-) sign for negative values
Ctrl + Shift + #	Apply date format	Default setting is date, month and year
Ctrl + Shift + $	Apply currency format	Default settings are: (1) 2 decimal places, (2) 1000 separator, and (3) negative values within parentheses ( )
Ctrl + Shift + %	Alt + H + P	Apply percentage format	Default setting is without decimal places
Ctrl + Shift + &	Add outside borders to selected cell(s)
Ctrl + Shift + @	Apply time format	Default settings are: (1) hour and minute, and (2) AM or PM
Ctrl + Shift + ^	Apply scientific format	Default setting is with 2 decimal places
Ctrl + Shift + _	Remove outside borders
Ctrl + Shift + ~	Apply general format
Ctrl + Shift + F	Ctrl + Shift + P	Display the Format Cells dialog box with the Font tab selected
Ctrl + T	Ctrl + L	Display the Create Table dialog box
Ctrl + U	Ctrl + 4	Alt + H + 3 + U	Apply or remove underlining
F4	Repeat last command or action, when possible

Excel Keyboard Shortcuts: Formulas And Functions

Shortcut #1	Shortcut #2	Shortcut #3
(Ctrl + Alt + V) + F	Alt + H + V + F	Paste formulas
(Ctrl + Alt + V) + L	Alt + H + V + N	Paste link to source data
(Ctrl + Alt + V) + R	Alt + H + V + O	Paste formulas and number formatting
=	Start/enter a formula
Alt + =	Alt + H + U + S	AutoSum
Alt + H + U + A	Auto-calculate the average using the AVERAGE function
Alt + H + U + C	Auto-count numbers using the COUNT function
Alt + H + U + I	Auto-calculate the minimum value within a range using the MIN function
Alt + H + U + M	Auto-calculate the maximum value within a range using the MAX function
Alt + M + A + A	Remove Arrows from Formula Auditing
Alt + M + D	Trace Dependents
Alt + M + P	Trace Precedents
Alt + Shift + F10	Display menu or message generated by error background checking
Ctrl + A	Display the Function Arguments dialog box and insert function arguments	Function name must have already been typed and insertion point must be to the right of the function name Ctrl + A is also under the Navigation and Cell Selection category
Ctrl + Alt + F9	Calculate all worksheets in all open workbooks	Applies regardless of whether the worksheets/workbooks have/haven't been modified since the last calculation
Ctrl + F3	Display the Name Manager dialog box
Ctrl + Shift + A	Insert function arguments	Function name must have already been typed and insertion point must be to the right of the function name
Ctrl + Shift + Enter	Enter formula as array formula
Ctrl + Shift + F3	Display the Create Names from Selection dialog box
F3	Display the Paste Name dialog box	There must be defined names in the workbook for command to be available
F4	Toggles between available combinations of absolute and relative references
F9	Calculate all worksheets in all open workbooks
Shift + F3	Alt + H + U + F	Display the Insert Function dialog box
Shift + F9	Calculate the current active worksheet
Shift + Tab	(1) Complete formula and move one cell to the left in a worksheet or to previous unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete formula and move one cell to the left or to previous unlocked cell	Shift + Tab is also under the Navigation and Selection and Data categories
Tab	(1) Complete formula and move one cell to the right in a worksheet or to next unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete formula and move one cell to the right or to next unlocked cell	Tab is also under the Navigation and Selection and Data categories

Excel Keyboard Shortcuts: General

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description	Additional Comments
Alt + F4	Close current active Excel window
Alt + Space	Display Control menu
Alt + T + O	Display Excel Options dialog box
Ctrl + Y	Redo/repeat last action or command
Ctrl + Z	Undo/reverse last action or command

Excel Keyboard Shortcuts: Grid

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description
Alt + A + G + G	Shift + Alt + Right Arrow	(1) If several rows/columns are selected, group rows/columns; or (2) Otherwise, display Group dialog box
Alt + A + H	Hide grouped rows/columns
Alt + A + J	Show grouped rows/columns
Alt + A + U + U	Shift + Alt + Left Arrow	(1) If grouped rows/columns are selected, ungroup rows/columns; or (2) Otherwise, display Ungroup dialog box
Alt + H + M + C	Merge & Center cells
Alt + H + W	Wrap Text
Ctrl + -	Alt + H + D + D	(1) Delete selected rows/columns; or (2) Display the Delete dialog box to delete cells/rows/columns
Alt + H + D + R	Delete worksheet rows
Alt + H + D + C	Delete worksheet columns
Alt + H + D + L	Delete table rows	Command is only available when active cell is within a table
Alt + H + D + M	Delete table columns
Alt + H + O + H	Display the Row Height dialog box
Alt + H + O + A	AutoFit row height
Alt + H + O + W	Display the Column Width dialog box
Alt + H + O + I	AutoFit column width
Alt + H + O + D	Display the Standard Width dialog box to change the default column width
Alt + H + O + L	Lock active cell(s)
Ctrl + 0	Alt + H + O + U + C	Hide active column(s)
Ctrl + 8	Alternate between hiding and displaying outline symbols	Applies if there are rows/columns grouped
Ctrl + 9	Alt + H + O + U + R	Hide active row(s)
Ctrl + Shift + +	Alt + H + I + E	(1) Insert rows/columns above/to the left of the selected row/column; or (2) Display the Insert dialog box to insert cells/rows/columns
Alt + H + I + A	Insert table rows above of the active cell	Command is only available when active cell is within a table
Alt + H + I + L	Insert table columns to the left of the active cell	Command is only available when active cell is within a table
Alt + H + I + R	Insert worksheet rows above of the active cell
Alt + H + I + C	Insert worksheet columns to the left of the active cell
Ctrl + Shift + 0	Alt + H + O + U + L	Unhide any hidden columns within selection	May not work in certain (particularly newer versions) of Excel by default. In those cases, you can usually enable the shortcut by modifying the language bar hotkey settings and changing the setting (e.g. selecting 'Not Assigned') for the key sequence to switch input keyboard layout
Ctrl + Shift + 9	Alt + H + O + U + O	Unhide any hidden rows within selection

Excel Keyboard Shortcuts: Navigation And Selection

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description
(Ctrl + Home) + (Ctrl + Shift + End)	Select entire used range of worksheet, from first to last cell
Alt	(1) Within cells with AutoFilter lists, close AutoFilter list; or (2) Within dialog boxes, close the expanded drop-down list box
Alt + ;	F5 + (Alt + S) + Y	Select visible cells
Alt + A to Alt + Z	Within a dialog box: (1) Select an option; or (2) Select/clear a checkbox	Specific letter is underlined in the label of the relevant option/checkbox
Alt + Down Arrow	(1) Within cells with AutoComplete lists or AutoFilter lists, display the AutoComplete list or AutoFilter list; or (2) Within dialog boxes, expand the selected drop-down list box
Alt + F	Go to Backstage View
Alt + Page Down / Alt + Page Up	Go one screen to the right within active sheet / Go one screen to the left within active sheet
Alt + Tab	Switch windows and go to next workbook
Alt + Up Arrow	Close AutoComplete list
Arrow Keys	(1) Within a worksheet, go to cell to the right, left, up or down of current active cell; (2) Within the Ribbon, move to the option to the next (right) or previous (left) option or tab; (3) Within a menu or sub-menu, switch between the main menu and the sub-menu; (4) Within a drop-down list, move between items; (5) Within a group of options, move between options; or (6) When Extend Selection mode is on, extend selection
Ctrl + Shift + *	F5 + (Alt + S) + R	When in a cell, select data area around active cell
Ctrl + .	When in a cell selection, move active cell clockwise to next corner (top-right > bottom-right > bottom-left > top-left)
Ctrl + [	F5 + (Alt + S) + P	Go to direct precedents within active worksheet
Ctrl + ]	F5 + (Alt + S) + D	Go to direct dependents within active worksheet
Ctrl + A	Ctrl + Shift + Spacebar	(1) When in a cell, select data area around active cell (press shortcut a second or third time to select entire worksheet) or select entire worksheet; or (2) When an object is selected, select all such objects in worksheet	Ctrl + A is also under the Formulas and Functions category
Ctrl + Arrow Keys	(1) Go to edge of current data area; or (2) Within a cell, skip a word to the left or to the right	Within a cell, only right and left arrows can be used
Ctrl + Backspace	Go to active cell in worksheet
Ctrl + End	F5 + (Alt + S) + S	Go to last cell (cell in lowest used row and right-most used column) of worksheet
Ctrl + End	Within a cell, go to end of cell contents
Ctrl + F	Shift + F5	Alt + H + FD + F	Display the Find and Replace dialog with the Find tab selected
Ctrl + F6	Alternate between current active workbook window and next workbook window
Ctrl + G	F5	Alt + H + FD + G	Display the Go To dialog box
Ctrl + H	Alt + H + FD + R	Display the Find and Replace dialog with the Replace tab selected
Ctrl + Home	(1) Go to first cell of worksheet; or (2) Within a cell, go to beginning of cell contents
Ctrl + Left-Mouse-Button Click	Add non-adjacent (1) Cells to current cell selection; or (2) Sheets to current sheet selection
Ctrl + Page Down / Ctrl + Page Up	Go to next sheet to the right / Go to prior sheet to the left
Ctrl + Shift + {	F5 + (Alt + S) + D + L	Go to all precedents (direct and indirect) within active worksheet
Ctrl + Shift + }	F5 + (Alt + S) + P + L	Go to all dependents (direct and indirect) within active worksheet
Ctrl + Shift + Arrow Keys	(1) Extend selection to edge of current data area; or (2) Within a cell, select (or add to selection) the word to the left or to the right of the current selection/insertion point	Within a cell, only right and left arrows can be used
Ctrl + Shift + End	(1) Extend selection to last cell (cell in lowest used row and right-most used column) of worksheet; or (2) Within a cell or the Formula Bar, select (or add to selection) all the words from the current selection/insertion point to the end of contents of cell or Formula Bar
Ctrl + Shift + F4	Find previous match
Ctrl + Shift + Home	(1) Extend selection to first cell of worksheet; or (2) Within a cell or the Formula Bar, select (or add to selection) all the words from the current selection/insertion point to the beginning of contents of cell or Formula Bar
Ctrl + Shift + O	F5 + (Alt + S) + C	Alt + H + FD + M	Go to cells with comments
Ctrl + Shift + Page Down / Ctrl + Shift + Page Up	Select current active and next sheet to the right / Select current active and prior sheet to the left
Ctrl + Shift + Tab	(1) Go to previous workbook; or (2) Within a dialog box, go to previous tab
Ctrl + Space	Select active column	Within a table: (1) First time shortcut is pressed selects active column within table; (2) Second time shortcut is pressed selects active column header (if any); and (3) Third time shortcut is pressed selects active column of worksheet
Ctrl + Tab	(1) Go to next workbook; or (2) Within a dialog box, go to next tab
End	(1) Turn End mode on; (2) Within a cell, go to end of current line; (3) When Scroll Lock is turned on, go to cell in lower-right corner of the window; or (4) When a menu or sub-menu is visible, select last command of the menu or sub-menu	When End mode is on: (1) Use arrow keys to go to edge of current data area; (2) Use Home to go to last cell (cell in lowest used row and right-most used column) of worksheet; (3) Use Enter to go to last non-blank cell to the right. End mode turns off automatically after pressing arrow/Home/Enter key
Enter	(1) Within Ribbon, display selected tab or execute selected command; (2) Within a dialog box, perform action for default command button in dialog box; (3) Within cell selection, move active cell to next cell (usually right or down); or (4) Within Data Form, go to first field in next record	Enter is also under the Data category
Enter	Within cell selection, move active cell to previous cell (usually left or up)
Esc	(1) Within menu, submenu, dialog box or message window, cancel the command and close the menu, submenu, dialog box or message window; (2) When object is selected, cancel selection	Esc is also under the Data category
F1	Display the Help Task pane	When a command or control is selected, the Help Task pane displays the Help topic associated with the command or control. If no Help topic is associated, the Home of the Help Task pane is displayed
F5 + (Alt + S)	Alt + H + FD + S	Display the Go To Special dialog box
F5 + (Alt + S) + A	Select the current array
F5 + (Alt + S) + B	Alt + H + FD + O	Select all objects in worksheet
Alt + H + FD + P	Display/hide the Selection task pane
F5 + (Alt + S) + D + L	Go to all dependents
F5 + (Alt + S) + F	Alt + H + FD + U	Go to cells with formulas
F5 + (Alt + S) + K	Go to blank cells
F5 + (Alt + S) + M	Select column differences
F5 + (Alt + S) + O	Alt + H + FD + N	Go to cells with constants
F5 + (Alt + S) + P + L	Go to all precedents
F5 + (Alt + S) + T	Alt + H + FD + C	Select cells with conditional formatting
F5 + (Alt + S) + T + E	Select cells with same conditional formatting
F5 + (Alt + S) + V	Alt + H + FD + V	Select cells with data validation
F5 + (Alt + S) + V + E	Select cells with same data validation
F5 + (Alt + S) + W	Select row differences
F6	Switch between panes in the following order: worksheet, Ribbon, Task pane, Zoom controls	In a split worksheet, this shortcut includes the split panes
F8	Turn Extend Selection mode on or off	Extend Selection mode allows you to extend the current selection using only the arrow keys
Home	(1) Go to beginning of a row in a worksheet; (2) Within a cell, go to beginning of current line; (3) When Scroll Lock is turned on, go to cell in upper-left corner of the window; or (4) When a menu or sub-menu is visible, select first command of the menu or sub-menu
Left Mouse Button + Shift	Add adjacent cells or worksheets to current selection
Page Down / Page Up	Move 1 screen down / 1 screen up
Shift + Arrow Keys	(1) Extend selection by 1 cell; or (2) Within a cell, select (or add to selection) the character to the left or to the right of the current selection/insertion point	Within a cell, you can only use right and left arrow keys
Shift + Backspace	When multiple cells are selected, select only the active cell
Shift + End	Within a cell, select to the end of the current row
Shift + F10	Display the Context/Shortcut menu for the selected item	Equivalent to right-mouse-button click
Shift + F4	Repeat last find action/Find next match
Shift + F6	Switch between panes in the following order: worksheet, Zoom controls, Task pane, Ribbon	In a split worksheet, this shortcut includes the split panes
Shift + F8	Add non-adjacent range to current selection	Use arrow keys to move to beginning of new selection. Use Shift + Arrow keys to select new selection
Shift + Home	(1) Select to the beginning of the current row or (2) Within a cell, select to the beginning of the current row
Shift + Page Down / Shift + Page Up	Extend selection 1 screen down / 1 screen up
Shift + Space	Select active row	Within a table: (1) First time shortcut is pressed selects active row within table; (2) Second time shortcut is pressed selects active row of worksheet
Shift + Tab	(1) Move one cell to the left in a worksheet or to previous unlocked cell in a protected worksheet; (2) Within a selection, move active cell to the left; (3) Within a dialog box or the Ribbon, move to previous option or option group	Shift + Tab is also under the Data and Formulas and Functions categories
Spacebar	(1) Within a dialog box, perform the action that corresponds to the selected button, or select or clear a checkbox; (2) Within the Ribbon, activate the selected command or control or open the selected menu or gallery
Tab	(1) Move one cell to the right in a worksheet or to next unlocked cell in a protected worksheet; (2) Within a selection, move active cell to the right; (3) Within a dialog box or the Ribbon, move to next option or option group	Tab is also under the Data and Formulas and Functions categories

Excel Keyboard Shortcuts: PivotTables

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description	Additional Comments
Alt + N + V	PivotTable

Excel Keyboard Shortcuts: Print

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description	Additional Comments
Alt + P + R + S	Set Print Area
Alt + P + S + P	Display the Page Setup dialog box
Ctrl + F2	Display Print Preview area on Print tab of Backstage View
Ctrl + P	Display Print tab of Backstage View (print)

Excel Keyboard Shortcuts: Sort And Filter

Shortcut #1	Shortcut #2	Shortcut #3
Alt + A + Q	Advanced Filter
Alt + A + SA	Alt + H + S + S	Sort smallest to largest
Alt + A + SD	Alt + H + S + O	Sort largest to smallest
Alt + A + SS	Alt + H + S + U	Displays the Sort dialog box
Alt + A + V + V	Display the Data Validation dialog box
Alt + H + S + C	Clear filter
Ctrl + Alt + L	Alt + H + S + Y	Reapply filter and sort on current range
Ctrl + Shift + L	Alt + H + S + F	Turn filter on or off
Right Mouse Button + E + V	Filter by the selected cell's value

Excel Keyboard Shortcuts: Text

Shortcut #1	Shortcut #2	Shortcut #3	Basic Description	Additional Comments
Alt + A + E	Display the Convert Text to Columns Wizard
Alt + A + FT	Display the Import Text File dialog box

Excel Keyboard Shortcuts: VBA And Macros

Shortcut #1	Shortcut #2	Shortcut #3
F5	Within the Visual Basic Editor, execute macro	F5 is also under the Navigation and Selection category
Alt + F11	(1) If Visual Basic Editor is closed, open Visual Basic Editor; or (2) If Visual Basic Editor is open, toggle between Excel and Visual Basic Editor
Alt + F8	Alt + W + M + V	Display the Macro dialog box
Alt + L + I	Expand the Insert Form Controls and ActiveX Controls drop-down menu
Alt + W + M + R	Record Macro
Alt + W + M + U	Use Relative References
Ctrl + G	Display the Immediate Window in the Visual Basic Editor
F2	Within the Visual Basic Editor, display the Object Browser

Excel Keyboard Shortcuts: Workbooks And Worksheets

Shortcut #1	Shortcut #2	Shortcut #3
Alt + H + D + S	Alt + E + L	Delete current active sheet
Alt + H + D + S	Delete active worksheet
Alt + H + O + M	Alt + E + M	Display the Move or Copy sheet dialog
Alt + H + O + M	Display the Move or Copy dialog box to move or copy the active worksheet
Alt + H + O + P	Display the Protect Sheet dialog box
Alt + H + O + R	Alt + O + H + R	Rename current active sheet
Alt + H + O + R	Rename active worksheet
Alt + H + O + T	Expand the sheet Tab Color drop-down menu
Alt + H + O + T	Expand the Tab Color drop-down menu
Alt + H + O + T + N	Set current worksheet tab to have no color
Alt + H + O + U + H	Display the Unhide sheet dialog box
Alt + H + O + U + H	Display the Unhide dialog box to unhide a worksheet
Alt + H + O + U + S	Hide current active sheet
Alt + H + O + U + S	Hide active worksheet
Alt + Shift + F1	Insert new worksheet
Ctrl + F11	New Macro sheet
Ctrl + F12	Display the Open dialog box
Ctrl + F4	Close current selected workbook window
Ctrl + F7	Apply Move command on active workbook window (when not maximized)	(1) Use arrow keys to move window; and (2) When finished, use Enter to confirm or Esc to cancel
Ctrl + F8	Apply Resize command on active workbook window (when not maximized)	(1) Use arrow keys to move window; and (2) When finished, use Enter to confirm or Esc to cancel
Ctrl + F9	Minimize current selected workbook window
Ctrl + N	Create a new blank workbook
Ctrl + O	Display Open tab of Backstage View (open a workbook)
Ctrl + S	Shift + F12	Save active file (1) using current file name and format, and (2) in current file location
Ctrl + W	Close the selected workbook
F12	Alt + F2	Display the Save As dialog box
Shift + F11	Alt + H + I + S	Insert a new worksheet in the current workbook

In this topic

Frequently used shortcuts

Use the keyboard to move around the ribbon

Use the access keys

Use commands on a ribbon by using the keyboard

Use access keys when you can see the KeyTips

Change focus by using the keyboard instead of a mouse

Keyboard shortcut reference for Microsoft Word

Create and edit documents

Create, view, and save documents

Work with Web content

Print and preview documents

Check spelling and review changes in a document

Find, replace, and go to specific items in the document

Use the keyboard to move around in a document

Insert or mark Table of Contents, footnotes, and citations

Work with documents in different views

Switch to another view of the document

Work with headings in Outline view

Move through the document in Read Mode view

Edit and move text and graphics

Select text and graphics

Extend a selection

Delete text and graphics

Copy and move text and graphics

Edit and move through tables

Select text and graphics in a table

Move within a table

Insert paragraphs and tab characters in a table

Format characters and paragraphs

Format characters

Change or resize the font

Copy formatting

Change paragraph alignment

Copy and review text formats

Set line spacing

Apply styles to paragraphs

Insert special characters

Insert characters by using character codes

Insert and edit objects

Insert an object

Edit an object

Insert SmartArt graphics

Insert WordArt

Mail merge and fields

Perform a mail merge

Work with fields

Language Bar

Set proofing language

Turn on East Asian Input Method Editors

Function key reference

Function keys

Shift+Function keys

Ctrl+Function keys

Ctrl+Shift+Function keys

Alt+Function keys

Alt+Shift+Function keys

Ctrl+Alt+Function keys

In this article

Find and use keyboard shortcuts

Use the keyboard to expand sections

Search this article

Print this article

Microsoft Office basics

Display and use windows

Use dialog boxes

Use edit boxes within dialog boxes

Use the Open and Save As dialog boxes

Undo and redo actions

Access and use task panes and galleries

Access and use available actions

Move through the Ribbon

Access any command with a few keystrokes

Change the keyboard focus without using the mouse

Quick reference for Microsoft Word

Work with documents and web pages

Common tasks in Microsoft Word

Create, view, and save documents

Find, replace, and browse through text

Switch to another view